Lacrosse
A growing program collects paperwork faster than players.
Numbers climb every year, which is the good problem, and everything built for forty players creaks at a hundred and forty. Sticks and helmets get lent out, the program often shares fields with older sports that booked first, and half the board is new each season.
Three things that bite in lacrosse.
- The loaner pile grows every year, and nobody has counted it.
- Loaner sticks, helmets and goalie kits counted by the spot they live in, with every move logged, so what you own is a list rather than an estimate — which matters most in the years you are buying more of it.
- Growth means the spreadsheet finally breaks.
- Registration, payments, rosters, schedules and communication in one place, with a report builder that saves the board-meeting sheet instead of rebuilding it each month.
- Every season the board has new people on it.
- Granular permissions, so a new treasurer sees the money and a new equipment manager sees the gear — without anyone handing round one shared login.
Gear is money, and gear walks. Lacrosse runs on borrowed equipment more than most sports — loaner sticks, goalie kits, pinnies that reproduce in the dark. Equipment inventory here is counted by where it lives — the shed, the trailer, the dome — every move between those spots is logged with who and when, and a repair list means a broken helmet strap gets fixed in October instead of discovered in March. What you own is a list, not an estimate.
Tournaments are your fundraiser and your staffing crisis, in the same weekend. The associations that host well make real money — and burn their boards doing it. Tournament shifts publish to the portal, families claim their hours, buyouts clear online, and the requirement each family owes is visible to them all spring, not sprung on them the week of the event. Volunteer tracking is core here, not a module, because for a lacrosse association it isn't optional.
Boys' and girls' programs, one board, one book of business. Different rules, different calendars, often different fields — one treasurer. Programs run side by side with their own forms and capacity, families with kids in both check out once, and the board reads one finances page at the meeting.
Worked fee example (illustrative)
Illustrative example — fees are representative, not a specific association's: two players at $300 each is $600, paid in one family checkout:
- By card:$600 × 3.5% + $3.95 =$24.95
- By bank:$600 × 1.8% + $2.49 =$13.29
Lacrosse families often register the same kids for a spring season and a summer or fall program in the same year. Each season's registration is its own checkout — but siblings in the same season never multiply the flat fee.
The rest is the same for every sport.
Registration and payments, payment plans, teams and roster offers, scheduling, communication, volunteering, equipment, your store, check-in at the door and reports — one flat $750 a year, with no size tiers.
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Already on another platform? When we ported a real association, 313 pages in their old site became 36 pages worth keeping. A work statistic, not a testimonial. What moving involves.
Questions lacrosse boards ask.
- Can we collect a volunteer deposit or buyout at registration?
- Yes — set the requirement and the buyout price, and families either claim shifts during the season or buy out at checkout. Fulfillment is tracked automatically as shifts complete, and families get an email the moment they've met theirs.
- Does it track loaner equipment?
- Inventory is counted by storage spot, every move between spots is logged with who and when, and a repair list keeps broken gear from quietly staying broken. Issuing a piece to a named player and getting it back is not tracked per player today — tell us on the call if that is the piece your season turns on.
- Our club runs spring and fall. Do families re-register from scratch?
- No. Returning families sign in, pick their kids from the household, and register for the new season — nothing is retyped, and last season's forms clone forward for the board.
See it with a lacrosse season in it.
Thirty minutes, shaped like your year rather than a feature tour.