Every season needs a headquarters.
Youth sports registration and league management software, run from one place.
Registration and payments, teams and roster offers, schedules, volunteers and family communication — the whole season, in one login per household. $750 a year flat, unlimited registrations and admins. No ads, no tracking, no selling family data.
No ads · No tracking · No selling family data
In their words
“We run Great Lakes on InSeasonHQ. Registration, payments, and schedules are all in one place, and our families have one login for everything.”
Who it's for
Any organization. One headquarters.
If a board runs it, a registrar opens it, and families live in it for twelve weeks a year, this was built for you.
Volunteer-run associations
The registrar has a day job and the treasurer changes every two years. One flat annual price, reports the next treasurer inherits instead of rebuilds, and software that assumes nobody here does this full time.
Baseball, softball, lacrosse, soccer — and the rest of the spring
Divisions, evaluations, roster offers, rainouts and volunteer shifts, in the shape your sport actually runs. Thirteen sports today, one platform underneath all of them — including the umbrella associations running three sports under one board and one treasurer.
Travel and club programs
Tryouts end and the chasing begins — unless the offer is the checkout. Offer a player a team; the family accepts and pays in one step, and a decline frees the spot for the next player up.
Training facilities and academies
Classes with packs and memberships, private lessons with any coach who is free, and cages and turf by the hour — booked from a phone, in the same place as your teams and seasons.
Coming from SportsEngine?
Moving is the part we do: your website rebuilt, your players imported, your domain kept, your families with nothing to re-enter. Included in your first year.
Switching from SportsEngine →SportsEngine alternatives, honestly compared →
Features
Registration
Forms in your colors that families finish on a phone, every kid in one checkout. Age rules checked, waivers signed, and paper registrations go through the same form.
Flexible payments
Money straight to your bank. Families pay in full or on a plan, with the installments charged automatically. Sibling and early-bird codes, cash, checks and scholarships are all on the record.
Teams and roster offers
Build teams by hand or copy last season’s. After tryouts, offer a player a team; the family accepts and pays in one step, and a decline frees the spot.
Schedules on every phone
Fields, courts, rinks and gyms as real venues, and a board that shows every space in a building by the hour with clashes in red. Families sync the schedule to their own calendars and RSVP with one tap, coaches see who is coming, and a reschedule reaches everyone at once.
Email and text
Email in your organization’s name to everyone, one program or one team, and opt-in texts for the 4pm rainout call.
Volunteers
Shifts families claim from the portal, hour requirements tracked per family, and a buyout for the ones who would rather pay.
Equipment inventory
Screens, nets, goals, machines and ball carts, counted by the shed, dome or storage room they live in, with every move logged and a repair list for broken gear.
Your store
Apparel, banquet tickets and deposits on next season, in a real storefront with a cart and guest checkout.
Check-in at the door
One printed QR code and families check themselves in to clinics, camps and open sessions. Punch passes count down, drop-ins are added on the spot, and an attendance report shows who came and who never did.
Reports
The questions a board or a director asks, answered on screen. Deposits matched to what was in them, who owes what, a QuickBooks export, and reports emailed to the board on a schedule.
Classes, lessons and rentals
For training facilities: classes with packs and memberships, private and small-group lessons, and cages and turf by the hour, booked by families on their phones. Turn on what you run.
Your website Add-on
A public site on your own domain, built from blocks with no code, with schedules, rosters and news fed live from the season. Moving your old site over is work we do, included in your first year.
Next year, handled
Copy the season forward with its programs, age groups and forms, and each person signs in with only the access their job needs.
How a season moves
One pipeline, start to finish.
01Register
Branded forms, custom questions, waivers signed and cards charged online.
02Roster
Place registered players on teams, or copy last season’s setup. Holding tryouts? Send roster offers instead.
03Play
Schedules, RSVPs, volunteers, equipment — the season itself.
04Get paid
Money lands in your Stripe account, with plans, refunds, and reporting.
Roster offers · the teams you pick
Make the offer.
Collect the fee.
Club tryouts, an all-star team, a tournament roster: placing a player used to be three phone calls, a spreadsheet column, and a check that maybe shows up at the first practice. Here it's one motion:
You offer 13U Black. The family gets an email with the team, the season, and the fee — and a link that works on any phone.
Accepting is a checkout. One motion to accept, pay the team fee, and land on the roster. No chasing checks, no "did they ever answer?"
Declines don't stall the season. The slot frees instantly for the next player up, and you see every offer's status at a glance.
The other half of the product
One login per household.
Not per kid, not per team, not per season. A parent with three kids on four teams signs in once and finds everything in one place, so "did you see the email?" stops being anyone's whole job.
- Household calendar with RSVP
- Payments & plans across kids
- Roster offers to accept online
- Volunteer shifts & hour tracking
Why we're different
Not a media company.
The biggest names in youth sports software are owned by media companies. Their platform is an audience, and the season is inventory. We charge for software instead — so your families' information is nobody's product, including ours.
It's all in writing: Privacy · Children's Privacy · Terms · Data Processing
- No ads, no analytics trackers, no cookie banner needed
- Card numbers never touch our servers — Stripe handles checkout
- Kids never hold accounts; only adults sign in
- Every organization's data is isolated
- Export your data and leave whenever you want
Pricing
One flat price. Add-ons only if you want them.
InSeasonHQ
$750per year · renews on the same date
Unlimited registrations, admins and staff
Plus 3.5% + $3.95 by card, or 1.8% + $2.49 by bank. Charged once per transaction for a whole family checkout — not once per child — with Stripe processing included. Bank costs about half of card, and every family-facing payment screen leads with bank and shows the exact saving. Your organization chooses to absorb the fee or pass it through; families always pay your organization, and your rate is locked in when your organization is set up.
Bring the season home.
We set up your organization with you in an afternoon: import your families, open a registration, and see it for yourself. The first 30 days are free, the whole platform, no card required.